Time Management – How To

In order to manage your time effectively, consider your answers to the following time management best practices:

CHECKMARK1. Do I hold planning sessions with myself every day (for ex: at 4:30pm) to review today’s “to do” list and draft the next day’s “to do” list and to review tomorrow’s appointments making notation of what I need to bring to those appointments?

2. Do I determine which tasks are of high priority each day?

3. Do I effectively reduce and handle interruptions?

4. Do I habitually finish all the items on my “to do” list?

5. Do I tackle the jobs for the day in priority order?

6. Do I delegate both authority and responsibility well when assigning tasks to others?

 Typical symptoms of poor time management may include:

  • missing deadlines
  • regularly working long hours
  • regularly taking work home
  • feeling pressured by a lack of time
  • not spending enough time with family or friends
  • often unable to get everything done

notopersonalorganizerSet up a time every morning to review your day’s commitments, for example, 7:30 am.  Review appointments, phone calls, tasks, etc.  Make sure that what you determined yesterday at your 4:30 scheduling time still makes sense. If not, change priorities, appointments, and tasks so you can achieve your daily, weekly, monthly, and yearly goals.  Try to stick to your daily plan as best as possible.  If you can’t get to something during the day, and cannot delegate it to someone else, send an email or make a quick call to anyone who needs to know.  Then, schedule that task for whatever nearest day in the future you will be able to attend to it.